AAI Policy Statements
Attendees at IMMUNOLOGY2023™ are required to comply with the following policies.
Non-Discrimination
The American Association of Immunologists (AAI) is committed to ensuring a safe and welcoming environment at AAI activities for all participants and protected classes regardless of race, ethnicity, national origin, skin color, religion, gender, gender identity or expression, sexual orientation, sexual preference, age, military or veteran status, marital status, or disability.
Code of Conduct
In addition to attempting to provide a safe and welcoming environment for AAI activities, AAI promotes principles of integrity, civility, diversity, and respect. To that end, AAI attendees must comply with the AAI Code of Conduct. Under the Code of Conduct, prohibited behaviors at IMMUNOLOGY2023™ include, but are not limited to, the following:
- Physical assault (including unwelcome touching or groping)
- Unwelcome or uninvited attention or contact
- Real or implied threat of physical harm
- Real or implied threat of professional or financial damage or harm
- Deliberate intimidation, stalking, or following
- Intimidating, harassing, abusive, discriminatory, derogatory, or demeaning speech or actions
- Verbal or physical abuse of any person attending and/or working on behalf of the meeting, including convention center, AAI, or contract staff
- Harmful or prejudicial verbal or written comments or visual images related to, among other things, race, religion, ethnicity, national origin, gender, sexual orientation/preference, age, or disability (including in presentation slides)
- Inappropriate use of nudity and/or sexual images (including in presentation slides)
- Harassing photography or taking identifying photos of someone without that person’s express permission
- Photographing or recording oral presentations and/or posters (except by presenting authors)
- Photographing or recording scientific or other sessions
- Disruption of scientific sessions or other events
- Inebriation or use of illegal substances at the meeting
- Entering the meeting area or sessions without registering or wearing a meeting badge
- Sharing or borrowing meeting badges
- “Crashing” an “invitation only” event
- Noncompliance with all other requirements established by AAI for the meeting
AAI, in its sole discretion, may remove any attendee, without refund, who has violated the Code of Conduct, and at AAI’s sole discretion, such attendee may be barred from all further activities at, or associated with, IMMUNOLOGY2023™. AAI, in its sole discretion, may request the assistance of hotel and/or convention center security and/or police if necessary. AAI, in its sole discretion, may bar violators of the Code of Conduct from future AAI-sponsored meetings and/or events.
Reporting Misconduct/Safe Space
AAI desires that all attendees at IMMUNOLOGY2023™ feel respected and safe at the AAI meetings. If any person: (i) is being made to feel uncomfortable or threatened, (ii) notices that someone else is being threatened, and/or (iii) witnesses what may be a threat to the meeting or the public, such person should report the situation immediately to AAI on-site staff or the AAI on-site office and/or to on-site security personnel. If the AAI on-site office area is closed or the incident is life-threatening or dire, please call 911.
To make a report, please go to the AAI on-site office in the Convention Center located on Street Level/Level 1, Room 103A. The office is staffed continuously throughout the meeting. You may also email meetings@aai.org during the conference to report an incident.
Additionally, you are welcome to ask assistance of the uniformed security guards stationed throughout the IMMUNOLOGY2023™ meeting space.
Presentations
IMMUNOLOGY2023™ will be held in-person in Washington, DC. Scientific program speakers and chairs must be present in-person in order to participate. There will be no option for scientific participants to contribute virtually (i.e., via Zoom, pre-recorded presentations, etc.).
Poster Presentation
Submission of an abstract to the AAI annual meeting constitutes a commitment by the author to present the author’s data in the format assigned (poster, or podium and poster presentation). Block Symposium podium presenters are also required to present a poster. Failure to present as assigned will result in the withdrawal of the abstract from publication. Authors who cannot be present at their assigned time(s) must formally withdraw their abstract(s) before March 16, 2023. Speakers participating in the President’s Program, as Distinguished Lecturers, in a committee-sponsored symposium, in a Special Session, or in a Guest Symposium are not required to submit abstracts nor present a poster.
For details about abstract submission and presentation, visit our Abstracts Page.
Photography and Recording
AAI is committed to the respectful sharing of scientific research and data. Attendees are strictly prohibited from photographing and recording (audio or video) scientific sessions. Posters may not be photographed or recorded unless the author has given permission. Violators will be required to delete photographs and/or recordings and, at the sole discretion of AAI, may be removed from the meeting.
AAI will arrange for official photographs to be taken at IMMUNOLOGY2023™. By registering for this meeting, you agree to allow AAI to use your photo in AAI publications, including on the AAI website.
Independent Meetings and Events during IMMUNOLOGY2023™
Meetings and events planned in conjunction with the AAI meeting cannot be scheduled during the official hours of IMMUNOLOGY2023™. AAI hotels and the Walter E. Washington Convention Center will not provide meeting space that is in conflict with AAI sessions and events.
